Group Office Assistant – Elecosoft plc

The Group Office Assistant will act as the first point of contact to visitors, and will assist in all Head Office administrative matters, ensuring the smooth day-to-day operation of the office and offering support where required to the small team of directors and staff at this central London location.
Please send your application by e-mail to reception@elecosoft.com.

Key responsibilities

  • Reception duties including welcoming all visitors, providing refreshments and answering phone calls.
  • Managing Head Office facilities including the ordering of office supplies and printed stationery and maintaining office equipment and utility contracts.
  • Receiving and distributing incoming mail and preparing outgoing mail.
  • Booking taxis and making reservations at restaurants.
  • Preparing rooms for meetings and liaising with the cleaning company to ensure that daily cleaning duties are carried out.
  • Drafting and proofing letters, emails and other documents e.g. marketing materials.
  • Co-ordinating, booking and recording overseas travel, producing itineraries and securing approval for overseas travel.
  • Preparing and consolidating monthly board packs and management reports.
  • Minute-taking at meetings, when requested.
  • Assisting directors with the submission of monthly expense claims, research, project work and daily communications.
  • Updating and maintaining internal staff contact lists.
  • Assisting the Marketing department with the organisation of events, meetings and conferences when they arise.

 

Requirements

  • You will have at least 2 years’ experience in a similar role.
  • You are proficient with Microsoft Office suite including Word, Excel, and PowerPoint.
  • You have exceptional proofreading, typing and copywriting skills.
  • You are a multi-tasker who can juggle projects and tight timelines.
  • Your written and spoken English is excellent.
  • You are flexible, self-motivated and enjoy working as part of a small team.

Benefits

  • Central London location.
  • You are proficient with Microsoft Office suite including Word, Excel, and PowerPoint.
  • 25 days’ holiday.
  • Competitive salary.

Please send your application by e-mail to reception@elecosoft.com.